It's updating the ATO because you've got to update in so many spots and then the ABR is like, they're different systems but they should talk to each other but they don't.
Practice lead, Australian accounting firm
Melbourne software consultancy since 2007
You built it with AI. We make it production-grade.
You proved the idea with a prototype. We rebuild it database-first so it survives real users, with the same engineering we ship for hospitals, manufacturing, and field operations.
Alfred Health · Barwon Health · Civica · TimberTruss · MyMaintenance and more
Book a free discovery call
30 minutes. No pitch. We tell you if you don't need us.
You are here. Pick the door.
You built it with Claude or Cursor.
The demo works. Real users break it. The data model needs a rebuild before you can onboard customer two.
See the production rebuildYou want AI in your daily flow.
The AI doesn't know your data, so it makes things up. Fix the data first, then add the agent.
See how we make AI usefulYou bought a platform. Now it's your problem.
The data's in there but you can't get it out cleanly. We build alongside, so you can take your data with you.
See how we build alongside
Case studies are anonymised by default. Ask and we'll connect you with a named reference.
The same shape, across industries.
Different tools. The same tangle. Pick yours.
Each industry shows its own tools and the line we hear.
Most businesses
- A lead lands in the CRM
- The same details get re-keyed into the accounting system
- A follow-up goes out from email, not the CRM
- Reporting pulls from three systems that disagree
- Same data, three places, kept in sync by hand
What we hear
We hear the same thing in every industry: same data, three places, kept in sync by hand.
An accounting firm
- Client emails a BAS query
- Re-key the figures into Xero
- Update the client in XPM
- Tag the job in Karbon
- Reply, save the attachment
- Same data, five places. BAS season is worse.
What we hear
A law firm
- New matter opens in LEAP
- Conflict check runs in a spreadsheet
- Trust recon doesn’t match the bank feed
- Time entries scattered across systems
- Lawyer replies from Outlook, not LEAP
- Partners ask for WIP on Friday. Nobody has a clean number.
What we hear
We need to use Sharepoint but don't know how. I have stuff everywhere. Dropbox mostly as well stored on my desktop and within the CRM.
Principal lawyer, Melbourne law firm
A wealth practice
- Annual review’s two weeks out
- Pull holdings from Netwealth
- Cross-check valuations in HUB24
- Update the file in Xplan
- Build the SOA in Word, fact-check by hand
- Adviser still hasn’t seen the client
What we hear
Staff hate sending an email and then going into the CRM, opening the CRM and updating notes. They feel the sending of the email is the completion of the task.
Operations principal, Australian wealth advisory firm
The database-first difference
Same tools. One database underneath.
Industry-tool stacks shown. The same shape works for Claude-built prototypes, AI‑agent stacks, and platforms you bought and can't get out of.
Who feels the difference
Staff
No more re-keying the same record across five systems.
Management
Reports that match each other without manual reconciliation.
Clients
The portal and the call show the same number.
In their words
What Civica said about the handover.
Devinium helped us take ownership of the software, infrastructure and data when we purchased our tree management system. They have brought to the table key knowledge and competences allowing us to transition and integrate everything into our corporate environment with minimal client disruption and zero downtime. They have been adaptable and supported our internal teams as needed up to the point where they could completely manage the new system internally. They have been amazing at being adaptable and efficient in their approach.
Kevin Jeyakanthan,
Development Manager,
Civica Solutions we've shipped
Live tools on the same database-first foundation, each solving one job for one audience.
Audience: For 10-50 staff teams
Status: LiveTime Tracker for ClickUp
Per-ticket billable time against project budgets. For teams already paying for ClickUp who want clean billable-hour data without a separate timer.
Audience: For larger firms
Status: LiveVINAH Manager
VINAH submission and management for Victorian community health and home-care providers. Used today by a Victorian public health service.
Audience: For larger firms
Status: LiveVEMD Editor
VEMD record editor for Victorian emergency departments. Used today by a Victorian emergency department.
How an engagement usually runs
Step 1: Systems diagnostic
We map the systems you run today and trace where data gets created, copied by hand, and quietly lost between them. You come away with a plain-language picture of the problem and a prioritised plan.
Step 2: Quick win
4 weeksWe wire two or three of your systems together and kill the bottleneck that costs you the most. Small, shipped, and working before you commit to anything bigger.
Step 3: Operations platform
12+ weeksOne database every tool reads from. Xero, the CRM, the reporting dashboard, and the day-to-day jobs all run off the same record, so nothing gets re-keyed.
4 weeks connect 2-3 systems
12+ weeks
Across environmental tech, facilities, manufacturing, and wealth.
Recent work
CMyTrees
Environmental technology
Consumer app on B2B data. Australian Business Award for Eco Innovation, 2021.
MyMaintenance
Facilities management
5x faster feature iteration. Legacy PHP retired.
TimberTruss
Manufacturing
Replaced spreadsheet quoting. Throughput up; errors out.
Newhaven Group
Wealth advisory
80% reduction in manual data entry.
See all case studies
Case studies are anonymised by default. Ask and we'll connect you with a named reference.
Book a free discovery callWhy us, not the alternative you're weighing
Most firms we talk to are deciding between a big consultancy, a freelancer, and us. Here is the honest difference.
| Comparison dimension | Devinium | Big consultancy | Freelancer |
|---|---|---|---|
| Engagement size | A small project is meaningful work, not a rounding error. | Needs a transformation budget and a procurement cycle to engage. | Happy to take small jobs, priced by the hour. |
| Who does the work | Senior people who have shipped since 2007. | Seniors sell; junior consultants build. | One person, on one laptop, with one set of priorities. |
| What you own | A proper database underneath, so the system extends instead of needing a rebuild. | A platform configured to a standard playbook. Customisation is billed change. | Whatever got built. Often no data model and no handoff plan. |
| Three years later | The same team is reachable for phase 2, the support call, the new feature. | A new statement of work, a new project team, a new procurement cycle. | They may have moved on, and there is no one else to call. |
Common questions
What does Devinium do?
Devinium is a database-first software consultancy. We connect the systems your team already uses (Xero, LEAP, Xplan, the CRM, the dashboard) through one underlying database, so the same client record stops being re-keyed across five tools. We're a small senior team based in Melbourne, and the practice has been shipping production software continuously since 2007. Engagements run from a 2-3 week diagnostic to a multi-quarter platform build: see our software development services for the shape of that work. Most ship working software every 2-4 weeks rather than as a single big-bang release.
Where is Devinium based?
Melbourne, Australia. Our office is at 31 Queen Street in the CBD, and the team works hybrid across Greater Melbourne. The practice has been shipping production software continuously since 2007: more on the team and how Devinium got here. Most engagements are with Australian firms (Victoria-heavy, with NSW and interstate clients too) plus a handful of overseas customers where the timezone overlaps. Discovery calls are by Zoom; we visit on-site for diagnostics when the system complexity warrants it.
Who do you work with?
Our current work is mid-sized teams in hospitals, education, manufacturing, and field operations, plus a steady stream of founders who built a prototype with Claude, Cursor, Bolt or Lovable and need to take it to production without rewriting from scratch. One example: how a 40-person manufacturer replaced six quoting spreadsheets with one database. Most engagements share the same shape: scattered systems, manual re-keying, a database that doesn't match how the business actually works. A growing share of inbound is Australian professional-services firms (accounting, legal, wealth) where Xero, LEAP, or Xplan sits at the centre and the rest of the stack doesn't talk to it. See how we work with manufacturers.
What makes your approach different?
We start with the data model, not the screens. Most failed projects build features on top of a schema that doesn't fit how the business actually runs. Six months in, that schema cracks and the project rewrites itself. Our database-first method means one shape every tool reads from: Xero, the practice management system, the dashboard, the CRM. Walk through our database-first process from diagnostic to delivery. The same proven platform has run across hospitals, accounting firms, and education providers, which is why most engagements reach a working internal release within the first month rather than the first quarter.
Can you turn a prototype or AI-built app into production software?
Yes. The prototype is the proof: it shows the idea and the screens your team actually wants, so we keep those parts. The data model usually has to be rebuilt, because most AI-generated code improvises a schema that won't survive a second user. Real authentication replaces the hardcoded login. We add an audit trail, error handling that surfaces failures instead of hiding them, and monitoring that flags silent breakages. We've taken apps from Claude, Cursor, Bolt and Lovable to production. The screens mostly stay; the foundation underneath gets rebuilt to last.
Devinium Hub · pre-launch
AI on your data, without the breakage
One database underneath. Integrations we wire up ourselves. AI agents reach it through audited, permissioned tools, not raw access. Whether you run it yourself or we build the integrations for you.
Database-first software, refined in Melbourne since 2007.
Start with a 30-minute conversation
No pitch. We'll tell you honestly whether we can help.